MS Word Formatting

Ms. Word Formatting
1. Absolutely Getting Rid of FormattingIf you are working with a document that is highly formatted, and you are looking for a quick and easy way to get rid of any and all formatting for a selection of text, here is a quick way to do it:Highlight your text selection. Cut or copy the selection to the Clipboard. In Windows, start the Notepad accessory. Paste the Clipboard contents (your selection) into the Notepad. Since the Notepad accessory can only work with unformatted text, all formatting for your text selection is removed. You can then either save your selection as a text file, or copy it back to the Clipboard and paste it back into Word.2. Adding a Document BackgroundYou probably are already aware that Word provides many different ways for you to get fancy with your documents. For instance, you can add graphics and WordArt that convey information much better—at times—than mere words alone can.One of the ways you can make your document fancy if it is destined for a Web page is to add a background. Simply follow these simple steps:Make sure the Page Layout tab of the ribbon is displayed. Click the Page Color option in the Page Background group. Word displays a small palette that shows colors and has a couple other choices. Choose the color you want to use for the background of your documents. Note that the color you selected is visible as a background for the document. This background color is visible only if you are using Print Layout or Web Layout views. If you switch to a view that doesn't support the background color, the document looks normal again (with a white background), but switching back to a supporting view again displays the same background color.If you want to get rid of the background, follow the same steps, above, but in the second step, choose "No Color" from the options.3. Embedding Fonts in a DocumentIf you create a document that you want to share with others, it is helpful for the other people to have the fonts you use within your document. If they don't have the fonts, then Word substitutes a similar font for the original fonts you used. The result may not be to your liking. One solution is to include the fonts with your document. You can automatically embed some types of fonts by following these steps:Click the Office button and then click Word Options. Word displays the Word Options dialog box. At the left side of the dialog box click Save. (Click here to see a related figure.) Make sure the Embed Fonts in the File check box is selected. If you will be using a small number of characters in a particular font, choose the Embed Only the Characters Used in the Document check box. To save space in the document, choose the Do Not Embed Common System Fonts check box. Click on OK. Work with your documents as normal. You should realize that embedding fonts can increase the size of your document files. In fact, if you use a lot of fonts, it can increase the size drastically. In addition, not all fonts are "embeddable." Some fonts are protected by their creators against distribution by embedding. If you are curious about whether a particular font can be embedded, you can either contact the vendor or download a free Font Properties Extension Tool from Microsoft. You can download it at the following address:http://www.microsoft.com/typography/TrueTypeProperty21.mspxThe tool updates Windows so it displays more information when you right-click on a font file and choose Properties. One of the pieces of information displayed is whether the font is protected or not. If it is protected, it cannot be embedded in a Word document.