Using keyboard shortcuts can often cut the time it takes to do something on a computer in half. Below are our top 10 keyboard shortcuts we recommend everyone memorize and use.
1. Ctrl + C or Ctrl + Insert Copy the highlighted text or selected item.
2. Ctrl + V or Shift + Insert Paste the text or object that's in the clipboard.
3. Ctrl + Z and Ctrl + Y Undo any change. For example, if you cut text, pressing this will undo it. This can also often be pressed multiple times to undo multiple changes. Pressing Ctrl + Y would re-do the undo.
4. Ctrl + F Open the Find in any program. This includes your Internet browser to find text on the current page.
5. Alt + Tab or Alt + Esc Quickly switch between open programs.
6. F1 Open help for the program you're in.
7. Ctrl + P Print what's currently being viewed in programs such as Microsoft Word or your Internet browser.
8. Ctrl + Left arrow / Right arrow
Move the cursor one word at a time instead of one character at a time. If you wanted to highlight one word at a time you can hold down Ctrl + Alt and then press the left or right arrow key to move one word at a time in that direction while highlighting each word.
9. Ctrl + Home / End Move the cursor to the beginning or end of a document.
10. Page Up / Space bar and Page Down
Pressing either the page up or page down key will move that page one page at a time in that direction. When browsing the Internet pressing the space bar will also move the page down one page at a time.
Sunday, May 2, 2010
MS Word Shortcuts
Shortcut Keys Description
Ctrl + A Select all contents of the page.
Ctrl + B Bold highlighted selection.
Ctrl + C Copy selected text.
Ctrl + E Aligns the line or selected text to the center of the screen.
Ctrl + F Open find box.
Ctrl + I Italic highlighted selection.
Ctrl + J Aligns the selected text or line to justify the screen.
Ctrl + K Insert link.
Ctrl + L Aligns the line or selected text to the left of the screen.
Ctrl + M Indent the paragraph.
Ctrl + P Open the print window.
Ctrl + R Aligns the line or selected text to the right of the screen.
Ctrl + T Create a hanging indent.
Ctrl + U Underline highlighted selection.
Ctrl + V Paste.
Ctrl + X Cut selected text.
Ctrl + Y Redo the last action performed.
Ctrl + Z Undo last action.
Ctrl + Shift + F Change the font.
Ctrl + Shift + > Increase selected font +1pts up to 12pt and then increases font +2pts.
Ctrl + ] Increase selected font +1pts.
Ctrl + Shift + <>Moves one word to the left.
Ctrl +Moves one word to the right.
Ctrl +Moves to the beginning of the line or paragraph.
Ctrl +Moves to the end of the paragraph.
Ctrl + Del Deletes word to right of cursor.
Ctrl + Backspace Deletes word to left of cursor.
Ctrl + End Moves the cursor to the end of the document.
Ctrl + Home Moves the cursor to the beginning of the document.
Ctrl + Spacebar Reset highlighted text to the default font.
Ctrl + 1 Single-space lines.
Ctrl + 2 Double-space lines.
Ctrl + 5 1.5-line spacing.
Ctrl + Alt + 1 Changes text to heading 1.
Ctrl + Alt + 2 Changes text to heading 2.
Ctrl + Alt + 3 Changes text to heading 3.
Ctrl + F1 Open the Task Pane.
F1 Open Help.
Alt + Ctrl + F2 Open new document.
Ctrl + F2 Display the print preview.
Shift + F3 Change the text in Microsoft Word from upper to lower case or a capital letter at the beginning of every word.
Shift + Insert Paste.
F4 Repeat the last action performed (Word 2000+)
F5 Open the find, replace, and go to window in Microsoft Word.
Ctrl + Shift + F6 Opens to another open Microsoft Word document.
F7 Spell and grammar check selected text and/or document.
Shift + F7 Runs a Thesaurus check on the word highlighted.
F12 Save as.
Shift + F12 Save.
Ctrl + Shift + F12 Prints the document.
Alt + Shift + D Insert the current date.
Alt + Shift + T Insert the current time.
Ctrl + A Select all contents of the page.
Ctrl + B Bold highlighted selection.
Ctrl + C Copy selected text.
Ctrl + E Aligns the line or selected text to the center of the screen.
Ctrl + F Open find box.
Ctrl + I Italic highlighted selection.
Ctrl + J Aligns the selected text or line to justify the screen.
Ctrl + K Insert link.
Ctrl + L Aligns the line or selected text to the left of the screen.
Ctrl + M Indent the paragraph.
Ctrl + P Open the print window.
Ctrl + R Aligns the line or selected text to the right of the screen.
Ctrl + T Create a hanging indent.
Ctrl + U Underline highlighted selection.
Ctrl + V Paste.
Ctrl + X Cut selected text.
Ctrl + Y Redo the last action performed.
Ctrl + Z Undo last action.
Ctrl + Shift + F Change the font.
Ctrl + Shift + > Increase selected font +1pts up to 12pt and then increases font +2pts.
Ctrl + ] Increase selected font +1pts.
Ctrl + Shift + <>Moves one word to the left.
Ctrl +
Ctrl +
Ctrl +
Ctrl + Del Deletes word to right of cursor.
Ctrl + Backspace Deletes word to left of cursor.
Ctrl + End Moves the cursor to the end of the document.
Ctrl + Home Moves the cursor to the beginning of the document.
Ctrl + Spacebar Reset highlighted text to the default font.
Ctrl + 1 Single-space lines.
Ctrl + 2 Double-space lines.
Ctrl + 5 1.5-line spacing.
Ctrl + Alt + 1 Changes text to heading 1.
Ctrl + Alt + 2 Changes text to heading 2.
Ctrl + Alt + 3 Changes text to heading 3.
Ctrl + F1 Open the Task Pane.
F1 Open Help.
Alt + Ctrl + F2 Open new document.
Ctrl + F2 Display the print preview.
Shift + F3 Change the text in Microsoft Word from upper to lower case or a capital letter at the beginning of every word.
Shift + Insert Paste.
F4 Repeat the last action performed (Word 2000+)
F5 Open the find, replace, and go to window in Microsoft Word.
Ctrl + Shift + F6 Opens to another open Microsoft Word document.
F7 Spell and grammar check selected text and/or document.
Shift + F7 Runs a Thesaurus check on the word highlighted.
F12 Save as.
Shift + F12 Save.
Ctrl + Shift + F12 Prints the document.
Alt + Shift + D Insert the current date.
Alt + Shift + T Insert the current time.
Basic Computer Shortcuts
Shortcut Keys Description
Alt + F > File menu options in current program.
Alt + E > Edit options in current program
F1 > Universal Help in almost every Windows program.
Ctrl + A >S elect all text.
Ctrl + X Cut > selected item.
Shift + Del > Cut selected item.
Ctrl + C > Copy selected item.
Ctrl + Ins > Copy selected item
Ctrl + V > Paste
Shift + Ins > Paste
Home > Goes to beginning of current line.
Ctrl + Home > Goes to beginning of document.
End >Goes to end of current line.
Ctrl + End > Goes to end of document.
Shift + Home > Highlights from current position to beginning of line.
Shift + End > Highlights from current position to end of line.
Ctrl + Left arrow > Moves one word to the left at a time.
Ctrl + Right arrow > Moves one word to the right at a time.
Alt + F > File menu options in current program.
Alt + E > Edit options in current program
F1 > Universal Help in almost every Windows program.
Ctrl + A >S elect all text.
Ctrl + X Cut > selected item.
Shift + Del > Cut selected item.
Ctrl + C > Copy selected item.
Ctrl + Ins > Copy selected item
Ctrl + V > Paste
Shift + Ins > Paste
Home > Goes to beginning of current line.
Ctrl + Home > Goes to beginning of document.
End >Goes to end of current line.
Ctrl + End > Goes to end of document.
Shift + Home > Highlights from current position to beginning of line.
Shift + End > Highlights from current position to end of line.
Ctrl + Left arrow > Moves one word to the left at a time.
Ctrl + Right arrow > Moves one word to the right at a time.
MS Excel Shortcuts
Shortcut Keys > Description
F2 > Edit the selected cell.
F5 > Go to a specific cell. For example, C6.
F7 > Spell check selected text and/or document.
F11 > Create chart.
Ctrl + Shift + ; > Enter the current time.
Ctrl + ; > Enter the current date.
Alt + Shift + F1 > Insert New Worksheet.
Shift + F3 > Open the Excel formula window.
Shift + F5 > Bring up search box.
Ctrl + A > Select all contents of the worksheet.
Ctrl + B > Bold highlighted selection.
Ctrl + I > Italic highlighted selection.
Ctrl + K > Insert link.
Ctrl + U > Underline highlighted selection.
Ctrl + 5 > Strikethrough highlighted selection.
Ctrl + P > Bring up the print dialog box to begin printing.
Ctrl + Z > Undo last action.
Ctrl + F9 > Minimize current window.
Ctrl + F10 > Maximize currently selected window.
Ctrl + F6 > Switch between open workbooks / windows.
Ctrl + Page up > Move between Excel work sheets in the same Excel document.
Ctrl + Page down > Move between Excel work sheets in the same Excel document.
Ctrl + Tab > Move between Two or more open Excel files.
Alt + = > Create a formula to sum all of the above cells
Ctrl + ' > Insert the value of the above cell into cell currently selected.
Ctrl + Shift + ! > Format number in comma format.
Ctrl + Shift + $ > Format number in currency format.
Ctrl + Shift + # > Format number in date format.
Ctrl + Shift + % > Format number in percentage format.
Ctrl + Shift + ^ > Format number in scientific format.
Ctrl + Shift + @ > Format number in time format.
Ctrl + Arrow key > Move to next section of text.
Ctrl + Space > Select entire column.
Shift + Space > Select entire row.
F2 > Edit the selected cell.
F5 > Go to a specific cell. For example, C6.
F7 > Spell check selected text and/or document.
F11 > Create chart.
Ctrl + Shift + ; > Enter the current time.
Ctrl + ; > Enter the current date.
Alt + Shift + F1 > Insert New Worksheet.
Shift + F3 > Open the Excel formula window.
Shift + F5 > Bring up search box.
Ctrl + A > Select all contents of the worksheet.
Ctrl + B > Bold highlighted selection.
Ctrl + I > Italic highlighted selection.
Ctrl + K > Insert link.
Ctrl + U > Underline highlighted selection.
Ctrl + 5 > Strikethrough highlighted selection.
Ctrl + P > Bring up the print dialog box to begin printing.
Ctrl + Z > Undo last action.
Ctrl + F9 > Minimize current window.
Ctrl + F10 > Maximize currently selected window.
Ctrl + F6 > Switch between open workbooks / windows.
Ctrl + Page up > Move between Excel work sheets in the same Excel document.
Ctrl + Page down > Move between Excel work sheets in the same Excel document.
Ctrl + Tab > Move between Two or more open Excel files.
Alt + = > Create a formula to sum all of the above cells
Ctrl + ' > Insert the value of the above cell into cell currently selected.
Ctrl + Shift + ! > Format number in comma format.
Ctrl + Shift + $ > Format number in currency format.
Ctrl + Shift + # > Format number in date format.
Ctrl + Shift + % > Format number in percentage format.
Ctrl + Shift + ^ > Format number in scientific format.
Ctrl + Shift + @ > Format number in time format.
Ctrl + Arrow key > Move to next section of text.
Ctrl + Space > Select entire column.
Shift + Space > Select entire row.
Custom Search MS Word Formatting
Ms. Word Formatting
1. Absolutely Getting Rid of FormattingIf you are working with a document that is highly formatted, and you are looking for a quick and easy way to get rid of any and all formatting for a selection of text, here is a quick way to do it:Highlight your text selection. Cut or copy the selection to the Clipboard. In Windows, start the Notepad accessory. Paste the Clipboard contents (your selection) into the Notepad. Since the Notepad accessory can only work with unformatted text, all formatting for your text selection is removed. You can then either save your selection as a text file, or copy it back to the Clipboard and paste it back into Word.2. Adding a Document BackgroundYou probably are already aware that Word provides many different ways for you to get fancy with your documents. For instance, you can add graphics and WordArt that convey information much better—at times—than mere words alone can.One of the ways you can make your document fancy if it is destined for a Web page is to add a background. Simply follow these simple steps:Make sure the Page Layout tab of the ribbon is displayed. Click the Page Color option in the Page Background group. Word displays a small palette that shows colors and has a couple other choices. Choose the color you want to use for the background of your documents. Note that the color you selected is visible as a background for the document. This background color is visible only if you are using Print Layout or Web Layout views. If you switch to a view that doesn't support the background color, the document looks normal again (with a white background), but switching back to a supporting view again displays the same background color.If you want to get rid of the background, follow the same steps, above, but in the second step, choose "No Color" from the options.3. Embedding Fonts in a DocumentIf you create a document that you want to share with others, it is helpful for the other people to have the fonts you use within your document. If they don't have the fonts, then Word substitutes a similar font for the original fonts you used. The result may not be to your liking. One solution is to include the fonts with your document. You can automatically embed some types of fonts by following these steps:Click the Office button and then click Word Options. Word displays the Word Options dialog box. At the left side of the dialog box click Save. (Click here to see a related figure.) Make sure the Embed Fonts in the File check box is selected. If you will be using a small number of characters in a particular font, choose the Embed Only the Characters Used in the Document check box. To save space in the document, choose the Do Not Embed Common System Fonts check box. Click on OK. Work with your documents as normal. You should realize that embedding fonts can increase the size of your document files. In fact, if you use a lot of fonts, it can increase the size drastically. In addition, not all fonts are "embeddable." Some fonts are protected by their creators against distribution by embedding. If you are curious about whether a particular font can be embedded, you can either contact the vendor or download a free Font Properties Extension Tool from Microsoft. You can download it at the following address:http://www.microsoft.com/typography/TrueTypeProperty21.mspxThe tool updates Windows so it displays more information when you right-click on a font file and choose Properties. One of the pieces of information displayed is whether the font is protected or not. If it is protected, it cannot be embedded in a Word document.
1. Absolutely Getting Rid of FormattingIf you are working with a document that is highly formatted, and you are looking for a quick and easy way to get rid of any and all formatting for a selection of text, here is a quick way to do it:Highlight your text selection. Cut or copy the selection to the Clipboard. In Windows, start the Notepad accessory. Paste the Clipboard contents (your selection) into the Notepad. Since the Notepad accessory can only work with unformatted text, all formatting for your text selection is removed. You can then either save your selection as a text file, or copy it back to the Clipboard and paste it back into Word.2. Adding a Document BackgroundYou probably are already aware that Word provides many different ways for you to get fancy with your documents. For instance, you can add graphics and WordArt that convey information much better—at times—than mere words alone can.One of the ways you can make your document fancy if it is destined for a Web page is to add a background. Simply follow these simple steps:Make sure the Page Layout tab of the ribbon is displayed. Click the Page Color option in the Page Background group. Word displays a small palette that shows colors and has a couple other choices. Choose the color you want to use for the background of your documents. Note that the color you selected is visible as a background for the document. This background color is visible only if you are using Print Layout or Web Layout views. If you switch to a view that doesn't support the background color, the document looks normal again (with a white background), but switching back to a supporting view again displays the same background color.If you want to get rid of the background, follow the same steps, above, but in the second step, choose "No Color" from the options.3. Embedding Fonts in a DocumentIf you create a document that you want to share with others, it is helpful for the other people to have the fonts you use within your document. If they don't have the fonts, then Word substitutes a similar font for the original fonts you used. The result may not be to your liking. One solution is to include the fonts with your document. You can automatically embed some types of fonts by following these steps:Click the Office button and then click Word Options. Word displays the Word Options dialog box. At the left side of the dialog box click Save. (Click here to see a related figure.) Make sure the Embed Fonts in the File check box is selected. If you will be using a small number of characters in a particular font, choose the Embed Only the Characters Used in the Document check box. To save space in the document, choose the Do Not Embed Common System Fonts check box. Click on OK. Work with your documents as normal. You should realize that embedding fonts can increase the size of your document files. In fact, if you use a lot of fonts, it can increase the size drastically. In addition, not all fonts are "embeddable." Some fonts are protected by their creators against distribution by embedding. If you are curious about whether a particular font can be embedded, you can either contact the vendor or download a free Font Properties Extension Tool from Microsoft. You can download it at the following address:http://www.microsoft.com/typography/TrueTypeProperty21.mspxThe tool updates Windows so it displays more information when you right-click on a font file and choose Properties. One of the pieces of information displayed is whether the font is protected or not. If it is protected, it cannot be embedded in a Word document.
Computer Tips & Tricks
Microsoft Word Tips, Tricks, and Ideas
Microsoft Word is an incredibly powerful program, but getting at that power may not be as easy or intuitive as you might like. It can be incredibly frustrating when you know you should be able to do something with the program but can't, for the life of you, figure out how to do it.WordTips is designed to help you figure out how to do the things you need to do with Word, right now! Here you can find answers to your Microsoft Word questions, and those answers are free! This site contains thousands of tips, tricks, and ideas on how to use Word better, faster, and more easily.In particular, this site is most helpful for users of the menu-based Word interface. That means that the vast majority of tips on this site are for users of Word 97, Word 2000, Word 2002, and Word 2003 & 2007.
Formatting
Microsoft Word is an incredibly powerful program, but getting at that power may not be as easy or intuitive as you might like. It can be incredibly frustrating when you know you should be able to do something with the program but can't, for the life of you, figure out how to do it.WordTips is designed to help you figure out how to do the things you need to do with Word, right now! Here you can find answers to your Microsoft Word questions, and those answers are free! This site contains thousands of tips, tricks, and ideas on how to use Word better, faster, and more easily.In particular, this site is most helpful for users of the menu-based Word interface. That means that the vast majority of tips on this site are for users of Word 97, Word 2000, Word 2002, and Word 2003 & 2007.
Formatting
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